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Privacy Policy

Geek Tech Solutions Pvt. Ltd.

Effective Date: 25 May 2026 · Last Updated: 25 May 2026

At Geek Tech Solutions Pvt. Ltd., we respect your privacy and are committed to protecting the personal information entrusted to us. This Privacy Policy explains, in clear terms, what information we collect, why we collect it, how we use and safeguard it, and the rights and choices available to you. Please read this policy carefully. By accessing or using our website, contacting us, applying for a position, working with us, or engaging our services, you confirm that you have read and understood this Privacy Policy.

Contents

  1. Introduction
  2. Definitions
  3. Scope of This Policy
  4. Information We Collect
  5. How and Why We Use Your Information
  6. Legal Bases for Processing
  7. Cookies and Tracking Technologies
  8. How We Share and Disclose Information
  9. Client Project Data — Our Role as a Service Provider
  10. Employee, Intern, and Apprentice Personal Information
  11. Third-Party Links and Social Media
  12. International Data Transfers
  13. Data Security
  14. Data Breach Notification
  15. Data Retention
  16. Your Privacy Rights
  17. How to Exercise Your Rights
  18. Marketing Communications
  19. Automated Decision-Making
  20. Children's Privacy
  21. Grievances and Complaints
  22. Changes to This Policy
  23. Governing Law
  24. Contact Us

1. Introduction

Geek Tech Solutions Pvt. Ltd. ("Geek Tech Solutions," "GTS," "the Company," "we," "us," or "our") is an information technology company registered in Nepal and based in Balkumari, Lalitpur. We provide website development, mobile application development, desktop application development, and related IT services.

This Privacy Policy governs the personal information we handle through our website www.thegtspl.com (the "Website"), our official social media channels, our communications with you, our recruitment and employment activities, and the delivery of our services.

We handle personal information in accordance with the applicable laws of Nepal, including the Individual Privacy Act, 2075 (2018), the Individual Privacy Regulation, 2077 (2020), and the Electronic Transactions Act, 2063 (2008), and we apply internationally recognized privacy principles where relevant to our clients and users.

2. Definitions

  • Personal Information — any information relating to an identified or identifiable individual, such as a name, email address, phone number, or device identifier.
  • Processing — any operation performed on personal information, including collecting, recording, storing, using, sharing, or deleting it.
  • Data Controller — the party that determines the purposes and means of processing personal information.
  • Service Provider / Processor — a party that processes personal information on behalf of, and under the instructions of, a Data Controller.
  • Personnel — our employees, interns, and apprentices.
  • Website — www.thegtspl.com and its subpages.
  • You / User — any individual who visits our Website, contacts us, applies for a role, works with us, or otherwise interacts with us.

3. Scope of This Policy

This Privacy Policy applies to personal information we collect:

  • Through our Website, www.thegtspl.com;
  • Through our official social media pages;
  • When you contact us by email, telephone, or messaging applications;
  • When you apply for employment, an internship, or an apprenticeship with us;
  • When you work with us as an employee, intern, or apprentice;
  • In the course of providing our services to clients.

This policy does not apply to third-party websites, applications, or platforms that we do not own or control, even where they are linked from our Website. It also does not govern personal information that our clients control within projects we build for them — see Section 9.

4. Information We Collect

We collect only the information we need for the purposes described in this policy.

4.1 Information You Provide to Us

  • Identity and contact details — name, email address, telephone number, company or organization name, job title, and postal address.
  • Communication content — messages, inquiries, project requirements, feedback, and any information you choose to include when you contact us.
  • Recruitment information — your CV or resume, qualifications, academic records, employment history, references, and related details when you apply for a position.
  • Service-related information — content, materials, credentials, or access information you provide so that we can deliver a project.

4.2 Information We Collect Automatically

When you visit our Website, we may automatically collect:

  • Technical data — Internet Protocol (IP) address, browser type and version, device type, operating system, and language settings.
  • Usage data — pages viewed, date and time of visit, time spent on pages, links clicked, the website you came from, and similar analytics information.
  • Cookies and similar technologies — as described in Section 7.

4.3 Information from Third Parties

We may receive information about you from social media platforms when you interact with our pages, from analytics providers, or from professional networking services when you apply for a role.

We do not knowingly collect special categories of sensitive personal information (such as health, biometric, religious, or caste-related data) through our Website, and we ask that you do not submit such information to us unless specifically requested for a legitimate purpose.

5. How and Why We Use Your Information

We use personal information for the following purposes:

  • To respond to you — answering inquiries, providing quotations, and offering customer support.
  • To deliver our services — planning, developing, testing, deploying, and maintaining client projects.
  • To operate and improve our Website — ensuring it functions correctly, is secure, and performs well.
  • To manage our relationship with you — sending project updates, service notices, and administrative communications.
  • To manage recruitment and employment — reviewing applications, conducting interviews, onboarding, and administering ongoing engagements (see Section 10).
  • To send marketing communications — only where you have consented, and always with the option to opt out (see Section 18).
  • To protect our Website and business — detecting, preventing, and addressing fraud, security incidents, and technical problems.
  • To meet legal obligations — complying with applicable laws, regulations, and lawful requests, and enforcing our agreements.

6. Legal Bases for Processing

We process personal information only where we have a valid basis to do so, namely:

  • Consent — where you have given clear permission, for example to receive marketing communications.
  • Contract — where processing is necessary to provide services you have requested, to perform an employment-related contract, or to take steps before entering into a contract.
  • Legal obligation — where processing is required to comply with the law.
  • Legitimate interests — where processing supports the responsible operation and improvement of our business, provided it does not override your rights and freedoms.

Where we rely on consent, you may withdraw it at any time without affecting processing carried out before withdrawal.

7. Cookies and Tracking Technologies

Our Website may use cookies and similar technologies — small files placed on your device — to operate properly and to understand how the Website is used.

The categories of cookies we may use include:

  • Essential cookies — required for the Website to function and cannot be switched off.
  • Performance and analytics cookies — help us understand how visitors use the Website so we can improve it.
  • Functionality cookies — remember your preferences to provide a better experience.

You can control or disable cookies through your browser settings. Disabling certain cookies may affect how parts of the Website function. Where required by law, we will request your consent before placing non-essential cookies.

8. How We Share and Disclose Information

We do not sell your personal information. We may share it only in the following circumstances:

  • With service providers — trusted third parties who support our operations, such as web hosting, email delivery, analytics, and IT infrastructure providers. They may access personal information only to perform tasks on our behalf and are bound by confidentiality obligations consistent with this policy.
  • With legal and regulatory authorities — where disclosure is required by law, court order, or to establish, exercise, or defend legal rights.
  • In a business transfer — in connection with a merger, acquisition, restructuring, or sale of assets, in which case this Privacy Policy will continue to apply to the transferred information.
  • With your consent — in any other situation where you have authorized the disclosure.

9. Client Project Data — Our Role as a Service Provider

When we build websites, mobile applications, or desktop applications for our clients, those clients determine what personal information their systems collect and how it is used. In these projects:

  • The client is the Data Controller of the personal information processed within their product;
  • Geek Tech Solutions acts as a Service Provider (Processor), handling such information only as instructed by the client and only to the extent necessary to deliver the agreed services.

This Privacy Policy governs information for which Geek Tech Solutions is the controller. It does not govern personal information controlled by our clients within their own products; the privacy policy of the relevant client applies to that information.

10. Employee, Intern, and Apprentice Personal Information

This section explains how we handle the personal information of our Personnel — our employees, interns, and apprentices. It applies in addition to any separate notices, contracts, or handbook provisions we may provide directly to Personnel.

10.1 Information We Collect About Personnel

  • Identity and contact details — full name, address, telephone number, personal email address, date of birth, photograph, and emergency contact details.
  • Identification and eligibility documents — citizenship or identity documents and records confirming eligibility to work.
  • Recruitment records — application, CV, academic certificates, references, and interview notes.
  • Engagement records — job title, contract type and terms, start and end dates, work location, and reporting structure.
  • Financial information — bank account details, salary and allowances, tax identification, and statutory contribution records, where applicable.
  • Performance and development records — appraisals, feedback, training, attendance, and leave records.
  • Workplace and systems information — work accounts, access logs, and use of company-issued devices and systems, processed for security and operational purposes.

10.2 Why We Process Personnel Information

  • To administer recruitment, onboarding, and contracts;
  • To pay salaries, allowances, and statutory contributions, and to meet tax obligations;
  • To manage attendance, leave, performance, and professional development;
  • To provide and secure access to company systems and equipment;
  • To support temp-to-permanent transitions and internal progression;
  • To comply with labour, tax, and other legal obligations in Nepal;
  • To maintain accurate records and to address workplace matters fairly.

10.3 Legal Bases for Processing Personnel Information

We process Personnel information where it is necessary to perform an employment, internship, or apprenticeship contract; to comply with a legal obligation; for our legitimate interests in operating the business responsibly; or, where appropriate, with consent.

10.4 Sharing of Personnel Information

We share Personnel information only as necessary — for example, with government and tax authorities as required by law, with banks for salary payments, with benefit or insurance providers, and with service providers who support payroll, IT, or HR functions under confidentiality obligations. We do not sell personal information.

10.5 Retention of Personnel Information

We retain Personnel information for the duration of the engagement and for a reasonable period afterward to meet legal, tax, and record-keeping obligations and to address any future queries or disputes. Recruitment records of unsuccessful applicants are kept only for a reasonable period unless the applicant consents to longer retention for future opportunities. When information is no longer required, it is securely deleted or anonymized.

10.6 Personnel Rights and Confidentiality

Personnel have the privacy rights described in Section 16, subject to applicable law and to the records we are legally required to retain. We treat Personnel information confidentially and limit access to those who genuinely need it for legitimate purposes. The personal information of individuals who have completed their engagement and left the Company continues to be handled in accordance with this policy.

10.7 Confidentiality, Intellectual Property, and Legal Obligations

All Personnel are bound by contract to uphold strict obligations regarding confidentiality, intellectual property, and lawful conduct. In particular, Personnel agree that:

  • Intellectual property — all work products, source code, designs, and materials created in the course of their engagement belong to Geek Tech Solutions or to the relevant client, as set out in their contract and applicable project agreements.
  • Copyright — Personnel must respect the copyright and intellectual property rights of the Company, its clients, and third parties, and must not copy, reuse, or distribute protected material without proper authorization.
  • Anti-piracy — Personnel must not use, install, or distribute pirated, counterfeit, or unlicensed software, tools, or content on Company systems or in Company projects.
  • Legal compliance and confidentiality — Personnel must comply with applicable laws and must keep confidential all proprietary, client, and personal information accessed during their engagement, both during and after the engagement.

These contractual obligations protect the personal information, proprietary materials, and legal interests of the Company, its clients, and the individuals whose information we handle.

11. Third-Party Links and Social Media

Our Website and communications may contain links to third-party websites and to our official social media profiles, including:

These platforms operate under their own privacy policies. We are not responsible for the content or privacy practices of any third-party website or platform, and we encourage you to review their policies before sharing your information.

12. International Data Transfers

Geek Tech Solutions is based in Nepal. Depending on the location of our service providers and infrastructure, personal information we collect may be stored or processed in Nepal or in other countries.

Where personal information is transferred outside Nepal, we take reasonable steps to ensure it remains protected in a manner consistent with this Privacy Policy and applicable law. By using our Website or services, you understand that your information may be processed in locations outside your country of residence.

13. Data Security

We implement reasonable technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. These measures include access controls, secure infrastructure, and confidentiality obligations for personnel and service providers.

However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

14. Data Breach Notification

In the event of a personal data breach that is likely to affect your rights, we will take prompt action to contain and assess the incident. Where required by applicable law, we will notify the relevant authorities and affected individuals without undue delay.

15. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes set out in this policy, including to provide our services, comply with legal and accounting obligations, resolve disputes, and enforce our agreements. Retention of Personnel information is described in Section 10.5. When personal information is no longer required, we securely delete or anonymize it.

16. Your Privacy Rights

Subject to applicable law, you may have the right to:

  • Access — request confirmation of whether we hold your personal information and obtain a copy of it.
  • Correction — request that inaccurate or incomplete information be corrected.
  • Deletion — request that we delete your personal information where there is no overriding reason to retain it.
  • Restriction — request that we limit the processing of your information in certain circumstances.
  • Objection — object to processing based on our legitimate interests, including direct marketing.
  • Withdraw consent — withdraw consent at any time where processing is based on consent.
  • Data portability — request a copy of certain information in a structured, commonly used format.

17. How to Exercise Your Rights

To exercise any of the rights described above, please contact us using the details in Section 24. We will respond within a reasonable time and in accordance with applicable law.

To protect your privacy, we may ask you to verify your identity before acting on your request. There is normally no charge for exercising your rights, although we may charge a reasonable fee or decline a request that is clearly unfounded, repetitive, or excessive, as permitted by law.

18. Marketing Communications

We send marketing communications only to individuals who have agreed to receive them. Every marketing message includes a simple way to opt out, and you may also contact us at any time to unsubscribe. Withdrawing from marketing communications will not affect service-related or administrative messages that are necessary for an ongoing engagement.

19. Automated Decision-Making

We do not make decisions that produce legal or similarly significant effects about you based solely on automated processing, without human involvement.

20. Children's Privacy

Our Website and services are intended for individuals aged 18 and above and are not directed at children. We do not knowingly collect personal information from children. If you believe that a child has provided us with personal information, please contact us so that we can take appropriate steps to remove it.

21. Grievances and Complaints

If you have a concern about how we have handled your personal information, please contact us first using the details in Section 24. We take all concerns seriously and will work with you in good faith to resolve them.

If you are not satisfied with our response, you may have the right to lodge a complaint with the appropriate authority in Nepal in accordance with the Individual Privacy Act, 2075 (2018).

22. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, services, or legal requirements. When we make changes, we will revise the "Last Updated" date at the top of this policy and publish the updated version on this page. Significant changes may be communicated through additional notices. We encourage you to review this policy periodically.

23. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of Nepal. Any disputes arising in connection with this policy are subject to the exclusive jurisdiction of the competent courts of Nepal.

24. Contact Us

If you have any questions, concerns, requests, or complaints regarding this Privacy Policy or your personal information, please contact us:

We will be glad to assist you.